Transformation in Schools

Transformation in Schools 

This article comes in a 3 parts mode explaining:

Part 1: What is transformation, types and factors that affect transformation

Part 2: The TBS vision for Schools and Steps involved in transformation of schools

Part 3: Impact of Transformation in Schools with a Case Study

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Transformation in Schools (Part 1)

 The act or process of changing completely is called as Transformation. Business transformation is a change management strategy which defines any shift, realignment or fundamental change in business operations. The aim is to integrate processes, people, systems to better align the organization with its business strategy and vision.

There are 3 types of Business Transformation that can be made:

a.    Operational Transformation

b.   Core Transformation and

c.    Strategic Transformation

Operational transformation is making changes to the way you do things to make operations better, faster, cost effective and transparent.

Core transformation is moving to a fundamentally different way of operating or changing the business model.

Strategic transformation refers to changing the very essence of the organization to a new focus.

Factors that Drive Transformation:

An organization may choose to undergo transformation due to multiple reasons and the most important of all of them is the ability to adapt with change.

The ability to adapt with change is crucial for those who want to ensure a competitive advantage is the driving need for transformation in their schools, colleges and organizations.

The factors that drive transformation are:

1.   Technology change

2.   To Drive Efficiency

3.   To Create Cost Effectiveness

4.    Rising customer expectations

5.   Opportunity to Grow the Organization Multifold

6.   Improve the standard and quality of education

7.   Improve Customer satisfaction level

8.   Pandemic impact

There are many building blocks that make up a school. The school fees, infrastructure, school culture, teachers & their method of teaching and the learning environment represent just a handful. Each element has a tremendous impact on the learning experience for students, staff and families. These blocks can be organized and reorganized in any number of combinations. The way they are put together defines the model of a school.

Transformation in Schools – Part 2

In part 1 of Transformation in Schools, we had explained about what is transformation, different types and factors that affect transformation.

 Why Are We Obsessed With Transformation?

Transformation refers to complete change. Business transformation is a change management strategy which defines any shift, realignment or fundamental change in business operations. The aim is to integrate processes, people, systems to better align the organization with its business strategy and vision.

This is the reason based on which we named our organization as Transformational Business Solutions. 

Transformational Business Solutions – a management consulting firm working with schools, colleges and organizations. We bring together the perfect mix of experienced problem solving and cutting-edge strategies as a strategic partner.

We are a young organization providing a unique portfolio of services in Strategic Mgt,  HR, Operations Management and Education Consulting.

TBS Vision for Schools:

Our vision is to help schools to become Contemporary School with Global practices. Have a Great Place to Work Culture, Holistic development of every child, Be A Child centric school brand and A School Students Love Learning In.

Steps involved in Transformation:

Step 1: Transform Operations and Administration:

•         Set a Vision

•         Identify Challenges and pain points. Identify Stagnation point & identify operational pain points

•         Create Practical solutions and implement them

•         Create Metrics and controls

•         Create a Strategic plan for Operations, Goals, Vision

•         Holistic Evaluation system with penalties and rewards

•         Training session to explain the new policies, changes, rewards and evaluation

Step 2: Focus on School Branding Strategy:

•         How to Make Your School Stand Out from the Crowd of Competitors

•         Tell the Brand story that highlights the transformation and one that connects with parents and children

•         Designing Strategies for Growth and Branding

Step 3: Work Environment for Employees:

•         Creating Cultural Change in Work Environment

•         Policies and Practices that Enhance the Work Culture

Step 4: Review Pedagogy

•         Analyze teaching methodologies, review existing lesson plans, annual plans for Pre- primary

•         Competency mapping and Skill Gap Analysis of Teaching staff

•         Revamping curriculum for Pre-primary & grade 1

•         Revamp Curriculum for grade 2 to 5

•         Revamp teaching methodology

•         Holistic progress card for Students

All the above steps if done together can help us to transform a school in a great way. The entire process can take easily upto 2 years of time.

Impact We Create After a Transformation Project:

1. Resolve Operational challenges
2. Improve Transparency
3. Operational efficiency improvement
4. A customized Holistic Operations and Evaluation System
5. Saves Time for Top Management
6. Branding strategies
7. Good Return on Investment 

Part 3: Case Study : Our Project At A client School

This is our case study on our project in a client school. 

Challenges Our School Client faced!

1. Complete chaos
2. Office Politics / Gossiping / Office staff and teachers had constant clashes
3. Staff not reporting on time
4. Syllabus not completed on time
5. - Teachers not taking classes properly, classwork n homework corrections are not done by staff
6. Management was literally fire fighting every day solving problems and complaints

Details of the Project

1. Time duration : 10 months
2. Previous year : school had planned 200 admissions but only 50 new admissions happened.
3. Delay in timely decision making from management. 

Metrics and Controls Created:

•         Created 5 key committees with responsibilities allotted to different members to drive problem solving in daily issues.

•         Holistic evaluation system which held each person accountable for their role. Connecting performance to salary, LOPs, incentives.

•         The management was able to monitor the school function even remotely.

•         A simple yet Holistic Student portfolio assessment  was developed for the client’s school.

What did we do?

Solved each of the challenges faced by the management and employees in doing their job.

Created holistic evaluation systems

The management was able to monitor the school function even remotely.

Holistic Student portfolio assessment  was developed

IMPACT We Had Created:

We have seen 70% improvement in the Quality of Education after streamlining processes & creating the right culture.

Right people working in the right culture help to create an amazing learning environment.

Previous academic year the school had only 50 new admissions and after our project the same school had 250 applications already sold by month of Feb and good admissions despite the pandemic. 

TBS’s Achievements with this Client:

•         Visible Improvement in Quality of Education

•         90% increase in Transparency

•         Drastic change in Operational efficiency

•         Evaluation system is created & can help to save time with implementation

•         Culture creation (Subject to people & their mindsets)

•         Client’s way of things document & implementation

•         Exposure to different teaching methodologies

•         Great place to work environment

•         Amazing learning environment (with 100% support from management & staff)

 

Regards,

Aparna Subramanian,

CEO & Founder,

Transformational Business Solutions